(Sr.) Secretary
Taipei Songren Rd,Taipei City,Taiwan,
  • Job facts
  • Objectives and Scope of Position :

    Purpose of the job

  • Report to both Customer Experience Excellence Division & RFM / PHC BU Director and Human Resources Division Director
  • Assume the coordinator and assistant role for the Divisions to enable the team to meet project goals and deliverables.
  • Work with minimal direction to carry out a wide range of administrative duties as outlined below, with a strong emphasis on organization and proactive coordination of activities.
  • Primary Responsibilities and Accountabilities

    Administrative Support

  • Exercises independent judgment and discretion with sensitive / confidential and proprietary information
  • Acts as the team "go-to-person" for general operational or administrative questions or other inquiries
  • With high attention to detail, plans, coordinates and manages a complex and dynamic calendar that includes coordination of personnel in different geographical regions / time zones.
  • Calendar may include meeting scheduling, resolution of scheduling conflicts, scheduling appointments with external guests and officials, and interviews as necessary.

  • Organizes management travel and prepares expense reports
  • Participates in planning and execution of All Hands meetings, leads and or participates in planning of divisional and departmental level activities and events (socials, round tables, team builders, etc.)
  • Processes contractual agreements with vendors, payment request, and purchase orders
  • Provides orientation and guidance to new comers
  • Acts as champion for both company level and division level processes
  • Roche Academy and Employee Orientation

  • Manage Roche Academy / Employee Orientation-related logistics and materials preparation
  • With high attention to detail, plans, coordinates and manages a complex and dynamic Roche Academy training calendar
  • Processes Roche Academy-related contractual agreements with vendors, payment request, and purchase orders
  • RFM / PHC

  • Manage administration for RFM / PHC BU’s marketing and sales team. E.g., hospital listing documents preparation and contracting processes, etc.
  • Act as the back-up for RFM Customer Service Specialist when needed (peak demand seasons; sick or annual leave etc.)
  • Project-Based

  • Works on complex assignments, projects as an individual contributor or cross functionally. Such assignments require professional judgment and initiative in resolving problems and making recommendations.
  • Provides support on editing and formatting meeting documents, materials and / or presentations, gathering information or conducting analyses to support the Division Head(s) and other team members.
  • Operation Excellence

  • Streamlines and reduces unnecessary administrative or operational burdens for the team
  • Promotes continuous improvement culture in the organization
  • Safety reporting compliance

  • Ensure 100% of safety reports received are forwarded to Drug Safety Department within one business day of receipt
  • Professional and Technical Requirements

    Education :

    Bachelor degree or above

    Working Experience :

    At least five years’ working experience in multinational companies as secretary

    Skills, Knowledge, and Qualifications :

  • Fluency in written and spoken English
  • Strong computer skills (e.g. Microsoft Office, Internet, etc)
  • Good communication / interpersonal skills
  • Demonstrate effective time management and organizational skills
  • Ability to work within a flexible team environment on multiple projects simultaneously
  • Encourage mutual respect and accountability at all levels
  • Embrace new ways of working through demonstrating Roche Taiwan’s 2 mindsets 3 behaviors
  • Who we are At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups.
  • Our success is built on innovation, curiosity and diversity.

    Roche is an equal opportunity employer.

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