Coordinator, Employee Services - Asia-Pacific and Middle East

Where others see barriers, we see opportunities.

Do you enjoy supporting customers realizing breakthrough value? Do you stay attuned to your customers’ needs and visions?

Do you like to work openly and supportively together with your colleagues and customers? Our work involves many different minds and skills, it can’t be done alone.

It's a great time being SES.

SES is the world-leading satellite operator providing end-to-end communication solutions. SES leads across new technologies in video, enterprise, mobility and government

We are a team of people coming from all across the globe who work together to make a real difference in the world.

  • We help to bridge the digital divide by connecting millions of people on the African continent.
  • We make it possible for people to stay connected while flying 10km up on a commercial airplane. We provide extensive satellite coverage of all of the world’s seas and ocean regions via our dedicated mobility beams
  • We distribute 7,400 channels to more than 1 billion people in 317 million homes.
  • We work together with our partners to develop new standards that transform how people consume and enjoy entertainment.
  • Coordinator, Employee Services - Asia-Pacific and Middle East

    Part-Time (20h / week)

    At SES we are building a new team, with the scope of providing customer-like experience to our employees for Human Capital services, requests and inquires.

    Based in Singapore, this position is part of the newly created Employee Services team, and plays a key role in the delivery of HC services to our employee customers while contributing to the implementation of the function within the company.

    The role will evolve over time, as the services offered through the Employee Services diversify.

    This is an exciting opportunity for a dynamic, customer oriented, HR professional with a positive attitude and keen eye for details, to join a hi-

    tech, global company and develop a career in the field of Human Resources.

    You will be part of a small but nimble team, working together to support SES employees world-wide, and you will take a lead role for Asia-

    Pacific and Middle East.

    Primary responsibilities :

  • Serve as Employee Champion and be a first point of contact for employees on HC Employee matters and seek rapid resolution of employee queries, while ensuring great customer satisfaction : First point of contact for employees on HC related matters, ranging from simple transactions ( e.
  • g. employment verification letters), basic questions regarding HC systems and policies, to region or country specific queries Seek rapid and efficient resolution to queries, requests and 'How To' questions, leveraging FAQ's, processes and procedures and promptly resolving queries upon first call / contact Log and categorize all calls and requests on the case management platform.

    Updates case resolution as needed Provide support for routine employee questions and issues for HC Tools & System (SAP, SuccessFactors) Escalate cases to appropriate stakeholders, centers of expertise (COE) or external providers, and follow up on case resolution Maintain ownership of cases through resolution working with internal resources and / or COE’s Perform troubleshooting on a variety of issues that may extend beyond the reach of the Human Capital team, requiring the ability to network cross-

    functionally and leverage relationships to support our employee customers Act as a point of contact for information residing on the knowledge-

  • based system; ensure that information is up-to-date and easily accessible for employees Recognize customer service delivery issues;
  • recommend and implement solutions to meet or improve service level agreements

  • HC Processes Coordination : Supprt the Talent Acquisition team with local regulatory processes (e.g. declaring vacancies to the local authorities) Coordinate New starter and Onboarding process, including gathering relevant documentation, running new hire background checks, communication with new employee, scheduling induction sessions, create and update employee files, complete forms and distribute internally, follow-
  • up with relevant department such a IT, facilities, etc. Liaise with the relcation service providers and the SES mobility function on local assistance required for employees on mobility assignments Process relevant documents to ensure work permits are obtained in time Support, when needed, relocation activities and booking of travel for new starters Coordinate Probation Review process : follow-

    up with employees and managers on tasks such as training and objectives setting, schedule probation review meetings for HC Business Partners (HCBPs) and employees, draft probation confirmation and / or extension letters Gather required documents and process internal forms related to employee internal transfers, in coordination with HCBPs Coordinate offboarding process (send departure survey, distribute internal forms and notification, draft end of employment confirmation, etc.)

  • Provide feedback on processes, templates, knowledge base improvement suggestions
  • Collaborate with other HC areas on new and existing programs and process improvement initiatives
  • Maintain an up to date understanding and awareness of specific HC processes and procedures
  • Demonstrate an ability to learn and actively seek out knowledge
  • During the Service Centre Implementation phase, you will be involved in activities such as : Contribute to building the Knowledge Base, allowing the centralization of our policies, procedures, How To’s for ease of access Liaise with COE and other departments within the company to help research and document processes and policies Provide suggestions for services simplification and automation Assist in the implementation of the service portal Support service portal testing
  • Other duties and projects, as assigned
  • Experience and Competencies :

  • Bachelor’s degree in business, Human Capital or related field
  • 2- 3 years previous experience supporting internal customers in a specialized HR capacity
  • Foundational knowledge of HR, including compliance requirements and benefits
  • Good understanding of local Labor law regulations
  • Have a Singaporean social security number
  • Previous work experience in Customer Services, Shared Service Centre or Business Process Outsourcing is advantageous
  • English is required for business needs. Additional languages are an asset
  • Carries out own task and willingly cooperates with colleagues to achieve team objectives
  • Listens to customers and understands their specific individual needs, addresses them appropriately, promptly and efficiently within agreed service standards
  • Ability to apply critical thinking skills and use deductive reasoning to assess questions and resolve issues
  • Works to agreed quality standards and ability to use initiative to question own working methods and practices, suggesting and making appropriate improvements
  • Ability to multi-task and manage competing priorities
  • Strong verbal and written communication skills, including the ability to make connections with customers in writing
  • Strong computer skills, including proficiency with Microsoft Office
  • Commitment to outstanding customer service, both internal and external
  • We offer you

  • A diverse workplace. For SES, diversity is more than a question of gender or race; we welcome different minds and different skills.
  • An exciting job opportunity in a fast moving and fascinating industry. Our technology is launching into space on the next generation of rockets.
  • Opportunities to further grow and develop in a global and growing company; we believe life-long learning is key to bring the best of SES worldwide.
  • A competitive compensation package linked to your performance and further completed with attractive benefits.
  • SES is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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